Privacy Policy

1. Introduction

Tiny Sports Limited is an Australian not-for-profit company limited by guarantee that applies for and acquits government grants on behalf of grassroots sports clubs and independent coaches. This policy explains how we collect, hold, use, and disclose personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

2. What Personal Information We Collect

We collect personal information necessary to carry out our functions, including:

• Director and officer information: name, date of birth, address, email, phone number, and consent declarations required for ASIC registration.
• Grant applicant information: names, addresses, contact details, and organisational details of grant applicants and recipients.
• Member information: names and contact details of company members.
• Financial information: bank account details necessary to make payments to grant recipients.
• Website enquiry information: name, email address, club or organisation name, and any message content submitted through our website contact form.

3. How We Collect Information

We collect personal information directly from individuals where practicable, including via registration forms, grant application forms, our website contact form, and correspondence.

4. Why We Collect Information

We collect personal information to:

• register and administer the company under the Corporations Act 2001 (Cth);
• comply with ASIC reporting and lodgement obligations;
• assess and administer grant applications;
• communicate with directors, members, grant applicants, and people who contact us through our website;
• comply with our other legal obligations.

5. How We Use and Disclose Information

We will not disclose personal information to third parties except:

• as required by law, for example disclosure to ASIC of director details under the Corporations Act 2001 (Cth);
• to government grant bodies in connection with grant applications and acquittals; or
• with the individual’s consent.

Director names and addresses are disclosed to ASIC and appear on the public register as required by law. If and when Tiny Sports Limited is registered as a charity with the Australian Charities and Not-for-profits Commission (ACNC), the names of Responsible Persons (directors) will also be published on the ACNC Charity Register, a public register accessible online. This is a mandatory disclosure requirement under the ACNC Act 2012 (Cth).

6. Website and Data Security

Our website is hosted on infrastructure that encrypts data in transit. We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification, or disclosure. Digital records are password-protected and access is limited to directors and officers who need it to perform their role; physical records, where held, are kept in a secure location. Our website uses only the technical cookies necessary for the site to function and does not use cookies to build advertising profiles of visitors.

7. Access and Correction

Individuals may request access to personal information we hold about them, or request correction of inaccurate information, by contacting us at jake.martin@tiny-sports.org. We will respond within 30 days.

8. Complaints

Complaints about our handling of personal information should be directed to jake.martin@tiny-sports.org. If a complaint is not resolved to your satisfaction, you may contact the Office of the Australian Information Commissioner (OAIC) at oaic.gov.au.

9. Policy Review

This policy is reviewed annually or following any significant change to the company’s activities or applicable law.

Please note, this document was formatted using AI but was checked by a human.